See every step, deviation, and control issue in real-time with Continuous Monitoring

1 Introduction

Continuous Control Monitoring proactively flags unexpected or duplicate transactions, data quality issues, and non-compliant behavior. With full process transparency you can optimise risk management, use the right controls across processes, and streamline audits. Track risk indicators, configure automated alerts, and generate compliance reporting, all powered by Process Mining & AI.

2 Process Challenges

✖️ Duplicate payments due to a lack of visibility and automated checks to flag these immediately.
✖️ Unauthorized purchases not in line with policies, contracts, or delegation of authority.
✖️ Retrospective Orders or after the fact order adjustments to match receipts.
✖️ Payment Times Reporting pressures and reputational risks of being a fast or slow payer.
✖️ Supplier due diligence: forcing screening for sanctioned parties and modern-slavery and accurate VAT/GST.
✖️ Outside contract purchases: leading to financial losses, potential supplier and supply challenges.
✖️ Inadequate Segregation of Duties: by giving individuals too much access and creating risks across critical steps.
✖️ Poor Data Quality: leading to missing or invalid contact details, tax registrations, and duplicate entries.‍

Traditional BI tools only scratch the surface, failing to reveal the root causes of inefficiencies and non-compliance, and they do not support improvement actions and continuous monitoring.

Fragmented and complex data across systems creates blind spots, making it impossible to track cross-departmental processes effectively, or to clearly measure the impact of improvement initiatives.

Unaddressed process bottlenecks and control failures lead to significant operational risks, rework, unnecessary costs, and lost revenue.

Without a continuous, automated monitoring system, issues can go undetected until costly repercussions hit (financial loss, damaged reputation, or penalties).

The result: avoidable cash leakage, audit findings, supplier friction, and time wasted chasing exceptions.

3 Get X-ray vision

Intellifold combines Process Mining & AI technology to automatically map every step of your process, showing you precisely where deviations happened, controls are not working, and how you can improve. Real-time alerts highlight issues before they escalate, and predictive analytics help you stay one step ahead of unwanted outcomes.
Management, risk & compliance teams can proactively address policy breaches, control failures, and data issues, before they turn into expensive problems.

Capability you'll get:

• Flags Non-Compliance & Irregularities: Identify unauthorised purchases, duplicate payments, and retrospective POs in real time. Configure custom risk indicators and alerts to detect policy breaches, DOA limit overrides, or missing approvals.
• Configurable Dashboards & KRIs: Monitor in real-time and address supplier master data issues, split POs, or late payments. Interactive dashboards across suppliers, orders, invoices, and payments. Key Risk Indicators with whitelisting criteria tailored to your business.
• Real-Time Alerts & Notifications: Receive daily or on-demand emails/SMS about anomalies or high-risk activities from the previous day. These can be automatically set based on triggers and pushed into workflow for follow-up.
• Audit Readiness: Audit-ready evidence and reporting that covers 100% of transactions, boosting audit efficiency. Your audit team comes prepared with the right evidence and questions, delivering targeted and effective audits.
• Segregation of Duties: From authorisation checks (can-do) to actual breaches (did-do) with the exact details to address the issues.
• Machine Learning & AI: To identify root causes behind control issues and process inefficiencies and to predict what transactions show high risk patterns.

Process Mining for total process clarity

Gain real-time visibility into every process step, bottlenecks or inefficiency. Our solutions deliver the insights for continuous improvement and compliance.

AI-powered analyses and process improvement

Use AI-driven analysis, ML and alerts to reduce risk, and automate workflows. Transform your operations with data-driven decisions and measurable results.

4 Implementation steps

• Discover & Assess: Book a call with us to discuss your unique process challenges, compliance needs, and success metrics.
• Implement & Deliver: We connect your source systems, create a first solution, and refine based on your feedback.
• Support & Improve: We provide training, implement continuous monitoring, support process improvement and measure ROI.

5 Results to expect

✔️ Real-time risk mitigation ✔️ Lower processing cost & effort ✔️ Compliance you can show ✔️ Audit-ready evidence

With Intellifold, your risk teams, compliance officers and transformation leaders will gain:

6 Why Intellifold

7 Common concerns

“We already have BI and reporting tools, why add Process Mining?”
Process Mining uncovers root-cause inefficiencies that dashboards and standard analytics miss.

“We have an internal analytics team that does this”
Perfect, we like working with them and show the impact. Our services are flexible and internal capability can speed up delivery.

“Will it work well with our systems?”
‍Yes, Intellifold seamlessly connects with most supplier management and ERP systems through API, database, warehouse, or custom connectors.

“Will our team adapt easily?”
Our hands-on training and continuous support drive confident adoption and effective actions for process improvement.

“What about data security?”
We’re SOC2 Type II certified and have rigorous data governance and security controls. See our Trust Center for details.

8 When this might not work

While Intellifold delivers strong value for organisations with complex, high-volume, data-rich workflows, it's less suitable if:

• There's no event data to mine: If your process isn’t supported by systems that capture process data, we won’t be able to analyse workflows effectively.
• Transaction volumes are too low: Our insights rely on patterns in enough transactions or complex steps to identify issues and inefficiencies.
• Lacking stakeholder support: Real transformation starts with stakeholder support and the organisational readiness to act on insights gained.

If above applies, you may not realise the benefits of Process Mining & AI. Otherwise, we guarantee measurable improvements.

9 Our committment to you

• Our Guarantee: You will gain full transparency into your processes and achieve your first measurable improvement within the first 90 days, or we’ll keep working with you at no extra cost. We stand by our solution’s impact and the value for your business.
• Hands-On Partnership: From day one, we work side-by-side with your process and IT teams from strategy to training. We’re with you every step, making sure the solution fits your needs and your people are enabled to use it effectively.
• Security Assurance: Intellifold is SOC2 certified, and we adhere to rigorous data protection standards and policies.

10 Ready to transform

Intellifold's Continuous Monitoring Solution helps you enforce policy, protect cash and prove compliance - every day, across every step, and every decision.

Book your 30-minute assessment today, and discover how Intellifold can reduce process risk, automate key controls, and support more efficient, data-driven audits.

✔️ Free Assessment & Trial Period ✔️ Tailored Solution & Setup ✔️ Dedicated Training & Support ✔️ Process Improvement Guarantee

Intellifold — Your partner in Process Mining & AI. For better processes, improved efficiency, and empowered teams.
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