Elevate hiring, onboarding, and employee retention with Process Mining & AI

1 Introduction

Siloed systems, manual workarounds, and lack of real-time insight are holding back your talent strategy. Intellifold’s HR solution provides a complete data-driven view of your recruitment, onboarding, and employee management processes. It shines a light on the hidden workforce dynamics and illuminates every step and handoff so you can hire faster, reduce turnover, and ensure compliance.

2 Process Challenges

✖️ Slow, Frustrating Hiring Processes: Lengthy requisition approvals, scheduling delays, and manual screenings cause top candidates to drop out or take other offers.
✖️ Inefficient Onboarding: New hires face idle time due to slow background checks, unclear task ownership, or delays, hurting their initial experience and productivity.
✖️ Unexpected Resignations: Lack of insight into engagement, workload, or management issues means you can’t proactively retain talent.
✖️ Policy & Compliance Drift: Salary changes, or missed training certifications might slip through unnoticed, exposing you to compliance and equity risks.
✖️ Manual Work & Disconnected Systems: HR data lives in silos (ATS, HRIS, payroll). Repetitive tasks and inconsistent data entry waste time and introduce errors.

Traditional BI tools only scratch the surface, failing to reveal the root causes of inefficiencies and non-compliance, and they do not support improvement actions and continuous monitoring.

Fragmented and complex data across systems creates blind spots, making it impossible to track cross-departmental processes effectively, or to clearly measure the impact of improvement initiatives.

Unaddressed process bottlenecks and control failures lead to significant operational risks, rework, unnecessary costs, and lost revenue.

Over time, these issues erode employee morale, inflate hiring costs, and increase legal or regulatory risks. They also undermine trust in HR and limit your ability to build a strong, diverse workforce. Add the pressure to fill roles quickly, increase workforce diversity, and keep employees engaged. It's clear you need better visibility to make confident decisions based on facts instead of gut feeling.

3 Get X-ray vision

You’ll be able to:

• Pinpoint Hiring Bottlenecks: Identify exactly where requisitions stall or interviews drag on, so you can fix process roadblocks and cut time-to-hire.
• Improve Quality of Hire: Correlate candidate source channels and screening criteria with on-the-job performance, for the new long-term stars.
• Enhance Hire Experience: Understand what makes applicants drop out or new hires feel stuck, so you can prevent frustration and attrition.
• Ensure Compliance: Detect when approvals, job offers, or salary changes deviate from standard process or policy. With alerts so you can correct them fast.
• Anticipate Retention Risks: Use ML to flag employees with rising leave risk such as missed check-ins, delayed promotions, or declining training participation.
• Automate Confidently: Find repetitive manual HR tasks ripe for automation, from interview scheduling to data entry. Use RPA/AI where the data says it matters.

Process Mining for total process clarity

Gain real-time visibility into every process step, bottlenecks or inefficiency. Our solutions deliver the insights for continuous improvement and compliance.

AI-powered analyses and process improvement

Use AI-driven analysis, ML and alerts to reduce risk, and automate workflows. Transform your operations with data-driven decisions and measurable results.

4 Implementation steps

• Discover & Assess: Book a call with us to discuss your unique process challenges, compliance needs, and success metrics.
• Implement & Deliver: We connect your source systems, create a first solution, and refine based on your feedback.
• Support & Improve: We provide training, implement continuous monitoring, support process improvement and measure ROI.

5 Results to expect

✔️ 30% faster time-to-hire ✔️ Lower cost-per-hire ✔️ Better employee retention ✔️ Improved Compliance & Diversity

With Intellifold, your HR and people leaders will gain:

6 Why Intellifold

7 Common concerns

“We already have BI and reporting tools, why add Process Mining?”
Process Mining uncovers root-cause inefficiencies that dashboards and standard analytics miss.

“We have an internal analytics team that does this”
Perfect, we like working with them and prove the value. Our services are flexible and internal capability can speed up delivery.

“Will it work well with our systems?”
‍Yes, Intellifold seamlessly connects with most recruitment and employee (ATS/HRIS) systems through API, database, warehouse, or custom connectors.

“Will our team adapt easily?”
Our hands-on training and continuous support drive confident adoption and effective actions for process improvement.

“What about data security?”
We’re SOC2 Type II certified and have rigorous data governance and security controls. See our Trust Center for details.

8 When this might not work

While Intellifold delivers strong value for organisations with complex, high-volume, data-rich workflows, it's less suitable if:

• There's no event data to mine: If your process isn’t supported by systems that capture process data, we won’t be able to analyse workflows effectively.
• Transaction volumes are too low: Our insights rely on patterns in enough transactions or complex steps to identify issues and inefficiencies.
• Lacking stakeholder support: Real transformation starts with stakeholder support and the organisational readiness to act on insights gained.

If above applies, you may not realise the benefits of Process Mining & AI. Otherwise, we guarantee measurable improvements.

9 Our commitment to you

• Our Guarantee: You will gain full transparency into your processes and achieve your first measurable improvement within the first 90 days, or we’ll keep working with you at no extra cost. We stand by our solution’s impact and the value for your business.
• Hands-On Partnership: From day one, we work side-by-side with your process and IT teams from strategy to training. We’re with you every step, making sure the solution fits your needs and your people are enabled to use it effectively.
• Security Assurance: Intellifold is SOC2 certified, and we adhere to rigorous data protection standards and policies.

10 Ready to transform

It’s time to build the future of HR in your organisation, with clear end-to-end processes and without the bottlenecks that frustrate candidates and employees.

Book your 30-minute assessment today, and discover how to implement efficient HR processes, effective automation, and empowered HR teams.

✔️ Free Assessment & Trial Period ✔️ Tailored Solution & Setup ✔️ Dedicated Training & Support ✔️ Process Improvement Guarantee

Intellifold — Your partner in Process Mining & AI. For better processes, improved efficiency, and empowered teams.
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